Capture
Stop Duplicates Before They Infect Your Database
A long-time customer calls in to place an order. Because the sales associate overlooks the existing contact record, a duplicate record is keyed in. In today’s nonstop business environment, this is a daily occurrence. Duplicate contact records are swelling company databases, slowing down efficiency and creating confusion.
Fortunately, helpIT systems provides a solution: findIT S2 eliminates duplicate contact entries at the point of capture. Our software utilizes fuzzy and phonetic matching and record linking technologies to locate duplicate contacts within a single database or across multiple sources. These technologies are built on multiple algorithms specifically designed for detecting phonetic, fuzzy mis-keyed, and abbreviated variations in data.
Advanced technology evaluates your records – showing you the best matches first
From your data capture screen, findIT S2 retrieves stored records which match on any element of the name, company, ZIP code, street, city, and state data keyed in. The software then compares each record retrieved against the new data, warning the user if a potential match exists. If there are several matching records, findIT S2 enables you to see the best matches first. You can define your own matching criteria, placing more or less weight on the different elements of data used in the comparison – not just name and address.
Improve the data entry process
findIT S2 also simplifies and speeds up data entry in several ways:
- Incorporates rapid addressing, allowing you to complete an address – standardized to USPS® regulations – in 15 keystrokes or less.
- Identifies duplicates as you type, saving data entry effort and the problems that duplication gives rise to.
- Automatically separates names into component parts and derives salutations.
- Intelligently cases your data, using a combination of programmed algorithms and look-up tables.
- Expands and standardizes abbreviations as they are entered.